COVID-19 Guidelines
The following COVID-19 preparedness & response plan has been established for Eastside Youth Strong in accordance with MIOSHA Emergency Rules for Coronavirus disease 2019 (COVID-19). The purpose of this plan is to minimize or eliminate employee program participants, contractors, and any others affiliated with Eastside Youth Strong exposure to SARS-CoV-2.
The Emergency Rules have general safeguards applicable for all workplaces and specific safeguards for certain industries. Sam Lealofi has read these emergency rules carefully, developed the safeguards appropriate to Eastside Youth Strong based on its type of business or operation, and has incorporated those safeguards into this COVID-19 preparedness and response plan.
Eastside Youth Strong has designated one or more worksites supervisors to implement, monitor, and report on the COVID-19 control strategies developed in this plan. The worksite supervisor(s) is Ashley Turnage. The supervisor will remain on-site at all times when employees are present on site. An on-site employee may be designated to perform the supervisory role.
The plan will be made readily available to our employees and their representatives. The plan will be made available via www.eastsideyouthstrong.org and internal documents.
| Job/Task | Administrative Control (For Example, Workplace Distancing, Remote Work, Notifying Customers) |
| All employees Youth/adults | Maintain at least six feet from everyone on the worksite. |
| Use ground markings, signs, and physical barriers to prompt employees to remain six feet from others. | |
| Promote remote work (telecommuting) to the fullest extent possible. | |
| Promote flexible work hours (staggered shifts) to minimize the number of employees in the facility at one time. | |
| Establish alternating days or extra shifts to reduce the total number of employees in the facility at a given time. | |
| Restrict business-related travel for employees to essential travel only. | |
| Restrict face-to-face meetings. Communicate with others through phone, email, teleconferencing, and web conferencing. | |
| Restrict the number of customers in the establishment at any given time. | |
| Minimize the sharing of tools, equipment, and items. | |
| Provide employees with non-medical grade face coverings (cloth face coverings). | |
| Require employees to wear cloth face coverings when they cannot consistently maintain six feet of separation from other individuals in the workplace. | |
| Require customers and the public to wear cloth face coverings. | |
| Keep customers informed about symptoms of COVID-19 and ask sick customers to stay at home until healthy again. Encourage sick customers to use drive-through services, curbside pickup, or home delivery. | |
| Provide customers and the public with tissues and trash receptacles. | |
| Encourage customers to request services through the phone or web. | |
| Promote curbside and home delivery to minimize contact with customers. | |
| Encourage proper cough and sneeze etiquette by employees, including covering coughs and sneezes and coughing and sneezing in one’s elbows rather than hands. | |
| Ensure that sick leave policies are flexible and consistent with public health guidance, so employees do not go to work sick. | |
| Do not require a healthcare provider’s note for employees who are sick with acute respiratory illness to validate their illness. | |
| Maintain flexible policies that permit employees to stay home to care for a sick family member. |
Hand Hygiene
Program Manager will be responsible for seeing that adequate handwashing facilities are available in the workplace and that regular handwashing is required. Frequency of such handwashing will be determined in part by factors such as when and how often the employees’ hands are potentially exposed to SARS-CoV-2. When handwashing facilities are not available, Eastside Youth Strong shall provide employees with antiseptic hand sanitizers or towelettes. Eastside Youth Strong will provide time for employees to wash hands frequently and to use hand sanitizer.
Eastside Youth Strong shall promote frequent and thorough hand washing, including by providing workers, customers, and worksite visitors with a place to wash their hands. If soap and running water are not immediately available, provide antiseptic hand sanitizers or alcohol-based hand towelettes containing at least 60 percent alcohol.
Disinfection of Environmental Surfaces
Eastside Youth Strong will increase area cleaning and disinfection to limit exposure to COVID-19, especially on high-touch surfaces (for example, door handles), paying special attention to parts, products, and shared equipment (for example tools, machinery, vehicles). Eastside Youth Strong will make cleaning supplies available to employees upon entry and at the worksite.
Program Manager will be responsible for seeing that environmental surfaces in the workplace are cleaned and disinfected. Frequency of such disinfection will be determined in part by factors such as when and how often the environmental surfaces are potentially exposed to SARS-CoV-2. When choosing cleaning chemicals, Eastside Youth Strong will consult information on Environmental Protection Agency (EPA)-approved disinfectant labels with claims against emerging viral pathogens. Products with EPA-approved emerging viral pathogens claims are expected to be effective against SARS-CoV-2 based on data for harder to kill viruses. The manufacturer’s instructions for use of all cleaning and
Personal Protective Equipment (PPE)
Eastside Youth Strong will provide employees with the types of personal protective equipment, including respirators if necessary, for protection from SARS-CoV-2 appropriate to the exposure risk associated with the job. The employer must follow current CDC and OSHA guidance for personal protective equipment.
All types of PPE are to be:
- Selected based upon the hazard to the worker.
- Properly fitted and periodically refitted as applicable.
- Consistently and properly worn.
- Regularly inspected, maintained, and replaced, as necessary.
- Properly removed, cleaned, and stored or disposed of, as applicable, to avoid contamination of self, others, or the environment.
Eastside Youth Strong will provide non-medical grade face coverings (cloth face coverings) to employees (cloth face coverings are technically not considered PPE). Eastside Youth Strong will require employees to wear face coverings when they cannot consistently maintain six feet of separation from other individuals in the workplace. Eastside Youth Strong will consider face shields when employees cannot consistently maintain three feet of separation from other individuals in the workplace.
Health Surveillance
Eastside Youth Strong will conduct a daily entry self-screening protocol for all employees or Youth, parents, guests, contractors entering the workplace, including, at a minimum, a questionnaire covering:
symptoms and suspected or confirmed exposure to people with possible COVID-19,
together with, if possible, a temperature screening. Program Manager and Site Coordinators will be responsible for ensuring that all required health surveillance provisions are performed.
As workers and program participants enter the place of employment and programming at the start of each work shift/program, Eastside Youth Strong will have employees self-screen for COVID-19. Eastside Youth Strong will have employees complete a questionnaire covering the signs and symptoms of COVID-19 and their exposure to people with suspected or confirmed COVID-19. When obtainable, a no-touch thermometer will be used for temperature screening of employees. Eastside Youth Strong will similarly screen parents, visitors, and any other individuals entering the worksite/program areas.
Employees have been directed to promptly report any signs and symptoms of COVID-19 to Program Manager before and during the work shift. Eastside Youth Strong has provided employees with instructions for how to make such a report to the employer.
The specific instructions for employee reporting signs and symptoms of COVID-19 are as follows:
Eastside Youth Strong will physically isolate any employees with known or suspected COVID-19 from the remainder of the workforce, using measures such as, but are not limited to:
- Not allowing known or suspected cases to report to or remain at their work location.
- Sending known or suspected cases to a location (for example, home) where they are self-isolating during their illness.
- Assigning known or suspected cases to work alone at the location where they are self-isolating during their illness.
Eastside Youth Strong will not discharge, discipline, or otherwise retaliate against employees who stay at home or who leave work when they are at particular risk of infecting others with COVID-19.
When an employee is identified with a confirmed case of COVID-19, Executive Director will notify the local public health department immediately, and any co-workers, contractors, or suppliers who may have come into contact with the person who is the confirmed case of COVID-19, within 24 hours. When notifying coworkers, contractors, and suppliers, Eastside Youth Strong will not reveal the name or identity of the confirmed case.
Recordkeeping
Eastside Youth Strong will maintain records of the following requirements:
- Training. The employer shall maintain a record of all COVID-19 employee training.
- Screening protocols. The employer shall maintain a record of screening for each employee or visitor entering the workplace.
- When an employee is identified with a confirmed case of COVID-19, record when the local public health department was notified; as well as any co-workers, contractors, or suppliers who may have come into contact with the person who was the confirmed case of COVID-19.
Executive Director will ensure that the records are kept.